Consultant Notices

 

Requesting Letters of Interest (LOIs) for Green River Tunnel-Lighting

The Wyoming Department of Transportation (WYDOT) is requesting letters of interest (LOI) from Consultants with experience in electrical design for lighting of tunnels, as well as experience in fire suppression systems for our Green River Tunnel Lighting Project. This agreement is for a state-funded project which may require a residential firm be selected pursuant to Wyoming Statute 9-23-105(f) through (h) and 9-23-106(g).  A nonresident firm may be selected if no residential firms submit an LOI.

For a firm to be considered a residential firm, they will need to have a physical office within the State of Wyoming and meet the following percentages of professional services performed by individuals with professional and technical expertise who are employed within the state:

1)    50% when negotiated fees equal $1,500,000 or less
2)    40% when negotiated fees are greater than $1,500,000 but less than $3,000,000
3)    30% when negotiated fees are equal or greater than $3,000,000

Letters are limited to a maximum of two pages and must be submitted on company letterhead. Cover pages are included in the maximum pages. Your Letter of Interest should address the capabilities that your firm has to provide for the scope of work listed and discuss why your firm is best suited for this project-specific solicitation. The LOI may be scanned and emailed to jill.roberts1@wyo.gov or hank.doering@wyo.gov, but must be received no later than March 11, 2025 at 3:00 p.m. Mountain Daylight or Mountain Standard Time, as applicable.

Restrictions on the use of data or information within a LOI must be clearly stated in the LOI itself. Pursuant to Wyoming Statute 16-4-201 through 16-4-205, LOIs are privileged, confidential information only if they contain trade secrets and other valuable information not generally available to competitors. The Department will not release any stated restricted information regarding submitted LOIs. All other information will be considered public information and released upon request by other entities.

WYDOT will acknowledge receipt of LOI submittals, but the burden of submittal and confirmation of receipt prior to the submittal deadline is the sole responsibility of respondents.

Contact by consultants or subconsultants with WYDOT personnel other than those from the Engineering Services Section regarding this request, during this phase of the selection process, will be cause for disqualification.

The preliminary Scope of Work is below.

Responding consultants not already in the WYDOT database must also submit a general Statement of Interest (SOI) that reflects the selection work codes and applicable licensing requirements. Once received, this SOI will remain active in the WYDOT Consultant Registry for a period of two years and may be considered for any future selections for applicable work types.

Consultants with current SOIs may update their CS-6/SOI form in the interest of the below project if desired, but it is not required unless the current SOI does not include the selection work codes.

New or updated SOIs must be received no later than the LOI due date to be considered for this project. The CS-6/SOI form can be found at this link: CS-6/SOI form.

SOIs and LOIs will be used to determine a short list of the most qualified firms (5 minimum if at least 5 LOIs are received) and a Request for Proposals will be sent to just the short-listed firms.

Green River Tunnel Lighting: Work Codes STD - Tunnel Design, and EED - Electrical Design, will be used. This selection will be used to select a Consultant to assess, repair, and upgrade the Green River Twin Tunnel Systems to include lighting, communication and controls, and possible fire suppression.

Please contact Jill Roberts, Engineering Services, 307-777-4144, or Hank Doering, Engineering Services, 307-777-4488, for additional information.

SCOPE OF WORK-Green River Tunnel-Lighting